Tips & Tricks

4 Simple Time Management Steps to Increase Productivity

By July 13, 2015 April 27th, 2020 9 Comments

Let me start this off by mentioning that this was originally an email shared with the team at I realized the advice was TOO valuable not to share with all of you, so of course I am going to!

Most people never spend a lot of time thinking about how to get the most done in the shortest amount of time possible.

There’s always going to be “too much to do” and you’re never going to be able to get everything done. The goal of time management isn’t to complete everything on your list, it’s to prioritize what’s on there.

After reading thousands of pages of time management material, going through workbooks, and even attending seminars, here is what I’ve found to be the simplest, quickest way to get in control of all the things you have going on starting today:

1. Know the bigger goal

First, start off with the bigger picture. For, the big picture is that we want to be THE place for helping entrepreneurs build and grow successful businesses. We want to add millions of members over the coming years and help them achieve financial freedom.

Ask yourself: What is YOUR business’s long-term objective? If you don’t know it yet, now is the time to figure that out. Everything you do (goals, tasks, etc.) should be tied to your long-term objective.

2. Capture

Second, start creating a single list in ONE single place you can easily access (I use a Google Doc called “Goals & Actions”) to capture all your “to do’s” and ideas you have about stuff you COULD do.

Any time you have something new added to your plate, or you have a great idea of something you’d like to do, add it to this list.

This one step can greatly reduce your anxiety about having “too much to do” because you don’t have to try to remember everything you have to do. You have it all in one place, and can easily reference the list when you’re in a position to actually work.

3. Plan your week

Each week, sit down (ideally on Sunday night) and take items from your “Capture List” that you’d like to knock out this week. Pretty simple, but this plans your week. Whatever you don’t complete for the week, move it back to your Capture List.

4. Plan your day

Once you’ve done steps 1-3, deciding what to do each day is easy. Just take a handful of items from your weekly list and mark those as items you’d like to complete today.

Inevitably, things will pop up that you don’t expect that will prevent you from getting everything on your list done. This is okay! Just move the items from that day back to your weekly list, and start over again the next day.

This is how I’ve planned every week for the past two years. It helps reduce stress, keeps me focused, allows me to start each day knowing exactly what to do, and allows me to end each day feeling that I’ve accomplished something.

There you have it, four super simple steps to manage your time. Tried it out? Let me know how it affects your productivity!



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  • Isabelle C. Louis says:

    I need to follow a schedule, this is simple enough i can follow that. It sounds pretty good and structural.

  • Thank you so much for sharing. Will instantly put into action.

  • Leanne says:

    Great tips. Thanks Mat

    • Ravi says:

      i think simple . this .thtips are always useful.will put into practice
      thank you for sharing.

  • Rebecca Kauffeld says:

    Thank you. I’ve needed something this simple and practical for a while now! So clearly explained.

  • Sherry McMahan says:

    This frustration has been eating me up for years! I have studied and tried everything i have heard of that offered potential solutions and it seemed like I failed to create the results I needed and would give up (again and again and again)
    About 6 weeks ago I discovered an app called Wunderlist and read a little blog coverage of it on it by a girl named Abby.
    I started putting everything in it but could not figure out how to organize to to make it serve my needs.
    Matt, your input is the key! Makes Total Sense!
    Thank You for taking the time to share!
    I will get back here with follow-ups of results! (And I am putting that in my “List”)

    • Sherry McMahan says:

      Matt, {Revisiting} i have been using your “ToDo List philosophy” since July in the Wunderlist platform and absolutely love it? At times I have managed to complicate it by adding in more lists instead of keeping it simple! But then I come back here and reread your Post! …and go back to simplify! ?

  • Bela says:

    Grateful for the great tips.Have been feeling so overwhelmed with trying to understand how to do so much.The connection between Time Management & Productivity is so relevant in everything one does.

  • Dyson says:

    Use few strategies listed below for few weeks and see if it can help you. Here are 10 ways that you can use to improve your time management skills and increase productivity.

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